CROSS TRAIL NEWS - CLUB REPORTERS

Club reporters for the Cross Trail News should submit their club reports by email to crosstrailnews@gmail.com. The report can be in the email itself or as an attachment.

We accept most document formats (doc, docx, odt, pub, rtf, txt, wpd). Please send the actual file – not a link to a shared file. Please send the actual file – not a link to a shared file. Please do not export your text document to a pdf file (every line sometimes gets a carriage return when copied and pasted) and please do not send your report as an image (such as jpg or a scanned pdf) because we are unable to copy the text. Space permitting clear photos (300 dpi; jpg or png format preferred) may also be published (please include the photographer’s name). See the “Submission Guidelines” published in each issue for more details.

The subject line of your email should read: Club Name – Club News – Date. Include your club’s name in the name of any file you attach to your email.

The submission deadlines appear in each issue and are also in the table below. If material arrives after the deadline its inclusion can’t be guaranteed. Early submissions are always appreciated as reports are edited as received.

Ideally your report should consist of three parts:

Club News – The club news can up to 1,000 words in length and may include details of both past and upcoming club activities and events of interest to Island dancers. Please note that a “future” event may be a “past” event by the time your news is published so word your report accordingly. This is an opportunity to let others know that your club is a great place to come for a visit. If an item is too lengthy we may have to shorten it to fit the available space.

Dances & Events – List details (date, time, place, theme, etc.) for club dances and events for the reporting period. This information is used for the Dance Dates pages and for the online calendar on the Region 1 website for Region 1 clubs. See the table below for submission details.

Sympathy & Condolences (if any) – List club members who have experienced a recent (in the past two to three months or so) death in their family. Please give the name of the deceased person, their age (if known), the date and place of death, and the relationship (e.g. husband, wife, father, mother, brother, sister, son, daughter, etc.) of the deceased to the club member. If an active club member or a former member has died please submit a short note with the same information. We may ask for more details. A deceased current or former club member may also be mentioned in your club news.

Cross Trail News Submission Deadlines for Clubs & Associations – 2026-2027
Issue	Deadline	Dance Dates	Information to Include
September-October-November	Sunday, Aug. 2, 2026	September, October, & November 2026	Fall start-up dates, new dancer classes dates and ads, special dances ads, club news, sympathy and condolences.
December-January	Sunday, Nov. 1, 2026	December 2026 & January 2027	Special dances ads, Christmas dance, season’s greetings ads, first dance in New Year, club news, sympathy and condolences.
February-March	Sunday, Jan. 3, 2027	February & March 2027	Special dances ads, summer weekend event ads, club news, sympathy and condolences.
April-May	Sunday, Mar. 7, 2027	April & May 2027	Special dances ads, windup dates, summer weekend event ads, club news, sympathy and condolences.
June-July-August	Sunday, May 2, 2027	June, July, & August 2027	Special dances ads, summer dances ads, summer weekend event ads, fall start-up dates, new dancer classes, club news, sympathy and condolences.
Publication Dates: within about one week after each deadline.