CROSS TRAIL NEWS

Current Issues Online - View or Download

Click/tap on the issue dates or front cover images below to view or download the online Cross Trail News. The files are in pdf format with letter size (8.5″ x 11″) pages. Submissions that were received in colour appear in colour.

For privacy reasons personal phone numbers and email addresses do not appear in the contacts and directory sections of the online Cross Trail News. If you wish to contact any of these people please use the club and other email addresses in the publication, or send your request using the CONTACT US page on this website.

What is the Cross Trail News?

The Cross Trail News is the official publication of the Vancouver Island Western Square & Round Dance Associations. It serves square and round dancers in the Lower and Upper Vancouver Island Regions (British Columbia Square & Round Dance Federation – Regions 1 and 8).

The Cross Trail News is published five times each dance season. Beginning with the 2023-2024 dance season, each issue, with personal information redacted, was published online after the printed copies were mailed. Prior to the 2024-2025 dance season a printed copy of each issue was mailed to dancers belonging to the member clubs in both Regions and to non-club member subscribers and other readers. Starting with the September-October-November 2024 issue the printed version is being discontinued and there will only be an online version in pdf format.

Please scroll down for more details about the Cross Trail News including its history, submissions, and advertising.

Editor & Treasurer – Alex Wotherspoon

Email: crosstrailnews@shaw.ca

Cross Trail News Member Clubs

A Brief History of the Cross Trail News

The inaugural issue of the Cross Trail News – Vol. 1 No. 1 and  then known as the “W.D.A. [Western Dance Association] News” – was published in April 1954 with four half letter-size commercially printed pages. With Vol. 2 No. 1 in September 1955 the title changed to “Cross Trail News”  and there were still just four pages. Over the years the number of pages increased and several printing methods and sizes were were used including a period of time with a Gestetner or mimeograph machine. Production switched from paste-up to desktop publishing software in 2006.

Publication has continued regularly since 1954. There were short gaps between editors in the 1950s and early 1960s. The only significant break was for one full dance season (five issues) – September-October-November 2020 to June-July-August 2021 – due to the COVID-19 pandemic shutdown of square and round dancing. Special Anniversary Editions were published in May 1978 (25 years), October 1993 (40 years), May 2004 (50 years), and November-December 2014 (60 years – supplement).

From 1971 to the June-July-August 2019 issue the printer for the Cross Trail News was Bayside Press (Victoria Speedi-Copy Ltd.). In the summer of 2019 Foto Print (Fotoprint Ltd.) acquired Bayside Press and became our printer starting with the September-October-November 2019 issue. The publication format was a half-letter size stapled booklet with the number of pages per issue under the current editor ranging from 32 to 72.

Beginning with the September-October-November 2023 issue a pdf version of the half-letter size booklet reformatted to letter size pages (with personal information redacted) has been published on the Region 1 website with a link on the Region 8 website. Starting with the September-October-November 2024 issue the printed version is being discontinued and there will only be a pdf version on letter size pages.

Cross Trail News Editors

April 1954 – Unknown

November 1954 to May 1956 – Don McLeod

December 1956 to October 1960 – Dawn Draper

January 1961 to June 1962 – John Fairweather

October 1962 to May 1963 – Dai & Win McLeod

September 1963 to April 1980 – Ted Sparshatt (deceased 1980)

May 1980 – Gladys Sparshatt (interim)

September 1980 to November 2003 – Ken Middleton (deceased 2003)

December 2003 to May 2015 – Vic Marshall (retired 2015)

Since September 2015 – Alex Wotherspoon

Submission Guidelines

Digital submission of letters, club news, event reports, articles, and advertisements is preferred. Suggested lengths are up to 200-250 words for letters and club news; 200-500 words for reports and articles of interest to square and round dancers.

 

We can handle most document formats including doc, docx (preferred), odt, ppt, pptx, pub, rtf, txt, and wpd. Paper submissions will either be scanned or retyped. You can also type your submission in an email.

 

For images we can handle most graphics formats. Please do not resize photos or embed them in a document or email. A minimum resolution of 300 dpi is recommended. For ads we will accept graphics files (including pdf) but we can’t edit them to correct any typographical or formatting errors unless you also send us the original document file.

 

Please include your personal, club, or business name at the beginning of your file names so we can identify files without having to open them. Please attach your files to your email and send to crosstrailnews@shaw.ca.

 

All submissions must be received by the submission deadlines below.

Guidelines for Cross Trail News Club Reporters

Club reporters should submit their club reports by email to crosstrailnews@shaw.ca. The report can be in the email itself or as an attachment. Please include your club name as the first part of the file name.

 

We accept most document formats –  doc, docx (preferred), odt, pub, rtf, txt, wpd. Please do not export your text document to a pdf file (every line gets a carriage return when copied and pasted) and please do not send your report as an image (such as jpg or a scanned pdf) because we are unable to copy the text. Space permitting clear photos (300 dpi; jpg or png format preferred) may also be published (please include the photographer’s name). See “Submission Guidelines” above and also in each issue for more details.

 

The subject line of your email should read: Club Name – Club News – Date. Include your club’s name in the name of any file you attach to your email.

 

The submission deadlines appear in each issue and are also in the table below. If material arrives after the deadline its inclusion can’t be guaranteed. Early submissions are always appreciated as reports are edited as received.

 

Ideally your report should consist of three parts:

  1. Club News – The club news should be about 250-500 words in length and may include details of both past and upcoming club activities and events of interest to Island dancers. Please note that a “future” event may be a “past” event by the time your news is published so word your report accordingly. This is an opportunity to let others know that your club is a great place to come for a visit.
  1. Dances & Events – List details (date, time, place, theme, etc.) for club dances and events for the reporting period. This information is used for the Dance Dates pages. See the table below for submission details.
  1. Sympathy & Condolences (if any) – List club members who have experienced a recent (in the past two to three months or so) death in their family. Please give the name of the deceased person, their age (if known), the date and place of death, and the relationship (e.g. husband, wife, father, mother, brother, sister, son, daughter, etc.) of the deceased to the club member. If an active club member or a former member has died please submit a short note with the same information.

Submission & Advertising Deadlines - 2024-2025

Issue

Deadline

Dance Dates

Other Information

September-October-November 2024

August 4, 2024

September 2024 to

August 2025

Directory information form including list of dances and event dates.

September,

October, &

November 2024

Fall start-up dates, new dancer classes & ads, special dances ads, club news, sympathy.

December 2024-January 2025

November 3, 2024

December 2024 &

January 2025

Special dances ads, Christmas dance, season’s greetings ads, first dance in New Year, club news, sympathy.

February-March 2025

January 5, 2025

February &

March 2025

Special dances ads, summer weekend event ads, club news, sympathy.

April-May 2025

March 2, 2025

April &

May 2025

Special dances ads, windup dates, summer weekend event ads, club news, sympathy.

June-July-August 2025

May 4, 2025

June, July,

& August  2025

Special dances ads, summer dances ads, summer weekend event ads, new dancer class ads, club news, sympathy.

Each issue is published within about one week after each deadline.

Advertising Sizes & Commercial Rates

Ad Size (Approx.)

Commercial Rate

Per Issue

Five Ad Block

Full page – portrait or landscape

7.5” x 10” or

10″ x 7.5″

$38.50

$173.25

½ page – landscape

7.5” x 5”

$22.00

$99.00

¼ page –  landscape

7.5” x 2.5”

$13.00

$58.50

¼ page –  portrait

3.75” x 5”

$13.00

$58.50

⅛ page – landscape

3.75” x 2.5”

$7.50

$33.75

Advertising Details

Only dance-related advertisements, or commercial ads from businesses associated with callers, cuers, or dancers, will be accepted for publication.

 

There is no charge for non-commercial advertising by the CSRDS, the BCSRDF, dancer/caller/cuer associations, festivals, clubs, callers, cuers, and dancers.

 

See the last page in each issue (beginning with the September-October-November 2024 issue) for examples of the available ad formats.

 

In order to receive the 10% discount for a five ad block, payment of the full five ad amount must accompany or precede the initial insertion. The five ads do not have to be in consecutive issues but are to be used within two years (ten issues). The ad copy may be changed for each insertion.

 

Our page size is 8.5” x 11” (letter size) with a 0.5” margin on all four sides. When preparing an advertisement please note the ad sizes above. If your copy is not the same as our ad size we can adjust the size to fit our page but it will become distorted if the aspect ratio (ratio of width to height) is significantly different. We will make up your ad (and email a proof to you) if you submit the details to us by email to crosstrailnews@shaw.ca at least one week prior to the above submission deadlines.

 

Payments by e-transfer may be sent to crosstrailnews@shaw.ca for auto-deposit. If paying by cheque the payee is “Cross Trail News”. Please contact the Editor by email for our mailing address.

 

For more information please email the Editor at crosstrailnews@shaw.ca.